Punjab Mathematical Society

Constitution of The Punjab Mathematical Society

1.  General:
There shall be an organization called the Punjab Mathematical Society hereinafter referred to as Society.
2.  Head office:
      The head office of the Society shall be at the Department of Mathematics, University of the Punjab, Lahore-Pakistan.
3.  Aims and Objects:    
      The aims and objects of the Society shall be to promote advanced studies and research in Mathematical Sciences. Some of the major subjects for the purpose of this section shall be; Pure Mathematics, Applied Mathematics, Mathematical Physics, Statistics, Computer Science, Astronomy and History of Mathematics.
For achieving the above-mentioned aims and objects the society shall have the power to adopt all or any of the following ways and means:

1. To publish literature in Mathematical Sciences.
2. To organize mathematical conferences, discussions, symposia and hold meetings

for reading and discussion of  papers on problems of mathematical interest.

1. To raise and administer funds, grants and endowments for the society.
2. To award research scholarships and fellowships, prizes and medals for research and other useful work in Mathematical Sciences.
3. To suggest ways and means for the improvement of the teaching of Mathematical Sciences at all levels.
4. To undertake and execute all acts which may be conducive to the furtherance of the above objectives.

1. Members:
       
            The Society shall consist of Ordinary, Life, Honorary and Sessional Members.

1. Ordinary Members:

Any person possessing an Honors or Master’s degree in Mathematical Sciences and desirous of becoming a member shall sign a prescribed application form. The name shall then be proposed by a member, seconded by at least one other member and then approved by the elected  Executive Committee defined in article 8.

 

2. Honorary Members:

            The Executive Committee may, by a two third majority of the members present recommend an eminent Mathematician or person who has rendered meritorious service to the cause of Mathematics for election as an Honorary Member. The recommendation shall then be placed for approval before the general meeting of the Society. The number of Honorary Members shall be limited to two in a year and shall not exceed a total of 20 at any time.

3. Seasonal Members:

            Shall be those Pakistani and foreign scholars who wish to attend a particular conference or meeting with the approval of the President or a member of the Society designated by him for the purpose provided that they pay the charges as laid down in the Bylaws.
5.  Ordinary and Life Members shall be entitled to:

1. vote at all general and extraordinary meetings of the Society.

(ii)  propose and second candidate for holding an office in the Society.
(iii) propose and second resolutions.
(iv) fill any office in the Society on being duly elected thereto.

2. communicate papers of Mathematical interest written by them or by non members for discussion and publication in accordance with the rules provided for the purpose by the Executive Committee.

(vi) receive publications of the Society on such terms and conditions as approved by the Executive Committee and have access to library and other public rooms of the Society subject to the rules, regulations and limitations laid down by the Committee.
6.  Subscription:
            The Financial year of the Society shall begin from Ist July and end on 30th June. The full annual subscription shall be due from a member elected at any time during the financial year of the Society.

1. Ordinary members shall pay Rs. 200/- as annual subscription which will be payable by the 30th September each year. Any member who fails to pay the annual subscription by the 30th September shall lose all rights and privileges until he has paid all arrears due from him. Any member may withdraw from the membership of the Society by notifying his intentions of doing so in a letter addressed to the Secretary of the Society. Such a member shall however be eligible for readmission.

(ii)  Honorary Members are exempted from the payment of annual subscription.
(iii) A person entitled to become an ordinary member can become a life member on payment of a lump sum of  Rs. 3000/-.
7.    Management of the Society:
The Management of the Society shall vest in a committee to be known as the Executive Committee. The quorum for a meeting of the Executive Committee shall be six.
8.    Elections:
                  The Executive Committee will consist of the following office bearers who will be elected after every two years, by the General Body of the Society.

1. President
2. Two Vice-Presidents
3. Secretary
4. Joint Secretary
5. Finance Secretary
6. Public Relation Secretary
7. Six members to be elected from amongst the members of the Society.

      All elections shall be by postal ballot. Elections for the following term of the Executive Committee shall be conducted by the Executive Committee of the current term. Elections to all offices shall be completed by middle of December of the relevant calendar year. The newly elected office bearers shall assume office on any day of the first week of the January of the following calendar year. In the event of a vacancy occurring during the tenure of the Executive Committee the remaining members of the Executive committee shall be competent to fill it up for the remaining period. The Executive Committee may opt executive members at any time of its tenure which may range up to maximum 3.
            The president of the Society shall also be the General President of the Conferences held during the term of his office.

9. Meetings of the Executive committee:
            The meeting of Executive Committee shall be of the following kinds;
      (a)        Ordinary meetings
               The date, venue and agenda of the ordinary meetings of the Executive committee shall be determined by the Executive Committee. Notice of two weeks shall be given for holding an ordinary meeting on behalf of the Executive Committee.
(b)        Extraordinary meetings
            The President and the Secretary may, at their own initiative or on the requisition of at least six members of the Executive Committee, convene an extraordinary meeting of the Executive Committee for the purpose or transacting business of the Society. One week’s notice for an extraordinary meeting shall be given to all members specifying the date, venue and agenda of the meeting.
10.   Annual General Meeting:
There shall be an Annual General Meeting of the General Body of Society for the purpose of approving the budget of the Society. The date and venue of the meeting shall be determined by the Executive Committee. Notice of at least two weeks shall be given for holding the Annual General Meeting.
11.   Funds and Accounts:

1. The accounts and vouchers of receipts and expenditure of  the Society shall be subject to examination by an auditor to be appointed by Executive Committee.

(ii)  All sums received shall be regularly deposited into the Society’s account in a scheduled bank approved for this purpose by the Executive Committee as soon as possible after receipt thereof.
(iii) All cheques of more than Rs.2000 of the Society shall be signed by the President/Secretary and Finance Secretary.
12.            Amendments:
Amendments in the Constitution can be initiated by the Executive Committee or by a signed requisition of at least 25 members. The Executive Committee shall circulate the resolution among all the members. The amendments shall be considered approved provided that two third of the replies received are in favour of the change.

13.            Powers and Functions of the General Body:
The General Body of the Society shall have all powers necessary for attainment of the aims and objects of the Society. In particular, it shall have the power:

1. To make any amendments in Constitution of the Society according to the procedure laid down in article 12.
2. To approve the Bylaws of the Society framed by the Executive Committee provided that the Bylaws shall be consistent with the provisions of this Constitution.
3. To sanction the Annual Budget of the Society on the recommendation of the Executive Committee with such modifications as it may consider necessary.

14.               Powers and Functions of the Executive Committee:
            The Executive Committee shall be have the powers:

1. To frame Bylaws for the proper management of the affairs of the Society provided that such Bylaws shall be consistent with the provisions of this constitution.

(ii)  To prepare the Annual Budget of the Society for the approval of the General Body.
(iii) To sanction, in an emergency, extra expenditure not provided for in the Budget provided that such expenditure does not exceed Rs.3000/- and provided further that it can be met out of the Budget of the Society.
(iv) To conduct elections of the Executive Committee of the Society after every two years according to the procedure laid down in article 8.

1. To control the libraries, reading rooms and the institutions established and maintained by the Society.

(vi) To prepare and submit to the General Body the annual statement of Accounts and a report on the affairs of the Society.
(vii) To do such other acts as are referred to it by the General Body or which appear to
it necessary for, and conducive to, the attainment of the aims and objects of the Society.
15.       Powers and Duties of the President:
      The President shall have the following powers and duties;
(i)         To preside at all meetings of the General Body and the Executive Committee at  
            which he is present and to regulate the proceedings at such meetings.

1. To ensure that due effect is being given to the Rules and Bylaws framed by the Society.
2. To call for reports and accounts from the office bearers and committees appointed and institutions established by the Society.
3. In case of doubt as to the interpretation of any of the Rules and Bylaws, to decide on such interpretation.
4. In case of an emergency, to sanction extra expenditure up to Rs.2000/- for any item not provided for in the Budget, provided that such expenditure can be met out of the funds of the Society by re-appropriation, and provided further that such expenditure shall be reported to the Executive Committee at the next meeting.
5. To appoint the employees of the Society according to the sanctioned budget and to suspend them or dispense with their services in accordance with the terms and conditions of their employment, as the occasions may require.
6. To summon the meeting of the Society and of the Executive Committee and other Committees.

16.              Powers and Duties of the Vice-President:
       The Vice-President shall have the following powers and duties:
(i)   In case of absence of the President, to perform the functions and duties of President.
(ii) To do such other acts as are entrusted to him by the President.
17.              Duties of the Secretary:
      The Secretary shall have the following duties:
To exercise general supervision over the employees and affairs of the Society.
(i)         To implement the decisions of the Executive Committee and of the General   Body, and to carry out the directives of the President.

1. To conduct correspondence on behalf of the Society.
2. To record the minutes of the proceedings at the General Body and the Executive Committee meetings and to ensure that all letters, papers and documents connected with the Business of the Society excepting those relating to financial matters are properly filed and preserved.

18.              Duties of the Joint Secretary:
      The Joint Secretary shall have the following duties:
(i)   In case of absence of the Secretary, to perform the functions and duties of the Secretary.

1. To do such other acts as are entrusted to him by the Executive Committee.

19.              Duties and Powers of the Finance Secretary:
      The Finance Secretary shall have the following powers and duties:
(i)         To be the drawing and disbursing officer of the Society.

1. To receive all sums on behalf of the Society.
2. To receive sums on behalf of the Society and deposit the same as soon as possible into the Society’s account in a recognized bank approved by the Executive Committee for this purpose.
3. To make all payments by cheque under his signature provided that all cheques for amounts higher than Rs.2000/-shall be countersigned by the President/Secretary.
4. To make disbursements only on the basis of expenditure approved by the Executive Committee subject to the condition that funds have been provided in the budget and the balance is actually available in the proper Head of Accounts.

20.              Duties and Powers of the Public Relation Secretary:
            The Public Relation Secretary shall have the following powers and duties:

1.       To keep update website of the Society.

(ii)        To keep an effective communication with the members of the Society through web.
(iii)       To find  ways how the Society can generate funds.
(iv)      To have interaction with other Mathematical Societies of the world..

21.     (Self deleting clause).

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